SOLOLive is an event rental business based in Melbourne, Australia, founded by Jaison Chacko Mathew. With a background in live sound and event technology, Jaison started the business after seeing how often clients struggled to find reliable equipment paired with genuine support. His goal was simple: make professional event production feel accessible and stress free.
Today, SOLOLive supports parties, weddings, corporate events, and community celebrations across Melbourne. They rent out PA systems, speakers, microphones, DJ equipment, event lighting, and AV setups, often bundled with delivery, setup, and on site technical support. Their customers range from private individuals to businesses, schools, and local organisations.
Because every booking involves advice and customization, Jaison needed an event rental software that could handle quote based workflows rather than instant online bookings. SOLOLive chose Booqable as their all in one solution, building their rental store with the Booqable website builder and focusing on quote requests, back office quoting, and reporting from day one.
Taking quote requests instead of direct bookings
Before Booqable, enquiries were handled through emails, phone calls, spreadsheets, and calendars. Confirming availability took time, and customers often needed guidance before committing. A standard checkout flow didn’t fit how SOLOLive worked.
Here’s how it works now. SOLOLive uses Booqable’s translations feature to change store language from “checkout” to “wishlist” and from “proceed to checkout” to “request quote.” Availability is turned off so draft orders don’t automatically reserve equipment, and prices are hidden to encourage conversation rather than comparison.
What Booqable helps SOLOLive do:
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Collect detailed quote requests that reflect real event needs
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Avoid holding stock for enquiries that aren’t confirmed
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Keep flexibility for custom pricing and bundled packages
“The online booking and quoting features save us a lot of time by reducing back and forth communication, while still letting us customize bookings,” Jaison explains. This setup removes pressure for customers and gives SOLOLive room to respond with advice, which is essential in an event rental workflow where no two bookings look the same.
Creating quotes in the back office
Manually building quotes used to slow things down and made mistakes more likely, especially during busy weeks. That frustration pushed SOLOLive to rely on Booqable’s back office quoting tools.
Quotes are now automatically filled with everything included in an order. Product selections, rental dates, customer details, and order information are pulled into a professional document in one click.
Jaison can then add custom details like rental terms, agreements, and event specific notes, all while checking real time availability.
What this achieves for SOLOLive:
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Faster turnaround on customer enquiries
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Clear records of every version of a quote
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Confidence that availability is always accurate
Fewer follow ups and fewer corrections mean the team can take on more bookings without losing the personal feel their event rental customers expect.
Creating business reports to guide decisions
As SOLOLive grew, relying on gut feeling wasn’t enough. Tracking performance across spreadsheets became unmanageable, and Jaison needed clearer insight into what was actually driving bookings and revenue.
With Booqable’s reporting tools, SOLOLive reviews revenue per product and stock item, identifies the most popular equipment, and checks peak order times for each product. That information directly feeds into planning and purchasing decisions.
Booqable helps them:
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See which equipment generates the most revenue
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Decide which products are worth investing in next
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Plan around busy periods with confidence
“Reporting and analytics allow us to track rentals, identify popular items, and plan inventory more effectively,” Jaison says. These insights replace guesswork with clarity and support steady growth.
Why Booqable works for SOLOLive
“Booqable has saved us time, improved organisation, and reduced admin stress,” Jaison says. “Everything we need for our event rental work lives in one place.”
By building their workflow around quote requests, back office control, and clear reporting, SOLOLive found an event rental software that fits how they actually work. The result is better conversations, fewer errors, and a business that’s ready for whatever the next event brings.
